Traitement Automatisé de Factures Fournisseur
BPM process for the automation of the full Provider Invoices processing cycle, from the capture of the order document to its verification by business rules, validation, registration in the DMS and accounting of the transaction in the ERP
Process is applicable when:
Our solution is applicable when you answer some of these questions affirmatively:
- Does your company, consume many resources on Provider Invoices processing?
- Would you like to get a faster treatment cycle on such processing?
- Is it hard to resolve incidents, errors and duplicates that occur when processing them?
- Would you like to have and be able to transmit to your Employees and Third Parties involved a real-time overview of what is happening with respect to the management of your Provider Invoices, from anywhere, anytime?
- Would you like that your purchase department had more time to better control and optimize the management of your Providers?
Summary of Functionalities:
Capture > Automatic capture of the Invoice document from any source and format (letter, email, attachment, fax, Windows folder, DropBox, scanner, tiff image, PDF, Office document, ...).
Extraction > Classification by morphology and OCR automatic extraction of metadata of the Invoice.
Verification > Expert verification (Provider, checking against delivery notes, items, items, prices, duplicates Invoices, ...) by using customized business rules.
Validation > Flexible verification circuit and eventual multilevel approval (Purchases, Administration, Finance, Logistics, ...) by BPM process tasks.
Notification > Automated communications (receipt, confirmation, ...) to Providers, Purchasers, ...
Registration > Document and transaction registration and accounting in the ERP and DMS of our Customer.
Supervision > Online monitoring and traceability, KPIs indicators and statistics.
Benefits of the Process:
- Significant reduction (up to 2/3) of the workload and administrative costs.
- Reduction of the Provider Invoices processing cycle from days to hours.
- Eliminate errors, delays, duplicates and time lost in the resolution of incidences.
- Improvement on your organization image and the perceived level of service by your
- Control and traceability of the individual processing of each Provider Invoice is always maintained.
- Full accessibility to the process and its monitoring any time and from anywhere connected to Internet.
Our solution can be implemented with full flexibility, combining any type of service implementation, from a pure Cloud Computing, to a mixture of OCR and BPM BPaaS Cloud Service interacting with customer applications (ERP, DMS, ...) locally installed "on-premises" or remotely on a Private Cloud.
Free Real Pilot Test:
We offer our Customers a free real pilot test of our service with no obligation or cost, processing their Provider Invoices, with their key users and interacting with their applications, so they can assess the feasibility and benefits of its utilization.